HRMS is an automated software which is used by almost all the organisations to manage HR related processes such as employee management, payroll system, leave management, performance management, training management, expense management etc.
The HR of any organization has to keep the track of each employee’s personal information, bank account, previous profile, current profile, team leader, current manager, team details, number of leaves, prorated or accumulated leaves, holidays per year, salary as per rules and a lot more. The data has to be kept secured and at central location. The HRMS helps to reduce data redundancy, keeps data safe and secured, provides centralised data storage. Human resource management procedure when combined with Information Technology creates Human Resource Management System. Every organisation with a good strength of employees require HRMS to manage their assets, employees, team, projects, clients, awards, leave, attendance etc.To manage all such tasks manually is complex if the size of the company is relatively big. The HR of each company is to be updated regarding personal or business information of every employee, the salary structure, leave and attendance, awards and appraisals, team structure, payroll system and the list goes on.
The following set of features that an HRMS should have:
- Employee Management
Manage the data of employees at one place with ease and get easy search filters to fetch the data as per categories. Provides centralised data storage.
- Leave Management
It depends on organization how the leave is granted to an employee. The employee will apply for leave and then the request will go to the HR. The HR will finally approve/disapprove the leave and the ticket will be then returned to the employee.
- Team Management
Each employee will be assigned a team leader, a team Manager and the corresponding employees as team members. This helps in Project Management.
- Attendance and Leave
It can be done via Biometric integration or via excel or .csv file upload. The manager will upload the .xsl or .csv file and accordingly attendance will be marked. It is related to Leave Management.
- Holidays Management
The HR will upload the list of holidays and accordingly it will be stored in the system. The list of holidays maintained is used to integrate with leave management module.
- Payroll System
All the transaction and operations related to the salary structure will be maintained here as per individual employee.
- Roles and Permissions
The system is roles and permissions based. The organisation can have a number of employees with different roles and the admin can provide permissions to these roles dynamically.
- Assets Management
The company can keep the record of all the important assets such as laptops, mobile phones, tabs etc. as which asset is given to which employee and the time of allotment and submission.
- Meeting Invitation
The details of meeting invitation like the purpose, date and time, location, meeting coordinator will be sent to the invited team members or employees of the company via email.
- Training Invitation
The trainees will be invited for the induction program with relevant details like purpose, location and time of training program via email.
- Project Management
This is related to Team Management. The specific project will be assigned to a team through unique team ID. Multiple teams can work on single project.
- Performance and Appraisals
The HR can promote an employee and hence appraisals can be given via automated system. This will then be visible to entire team.
- Expense Management
The employee an claim for expense to his manager by uploading the document of proof as well as details of expense. After analyzing, the manager will approve or disapprove the claim. Finally, it is sent to the HR for review.
- Awards Management
The HR can give award to any employee basis which the performance of each employee can be tracked.